Executive/Personal Assistant

Overview

• Provide high-level executive and personal support to the CEO, ensuring seamless management of professional and personal priorities.
• Act as a trusted partner, handling sensitive information with discretion and sound judgment.
• Coordinate complex calendars, meetings, and travel arrangements for the CEO and senior leadership team.
• Oversee office operations, vendor relationships, and building management to maintain a professional environment.
• Support research initiatives and conference registrations, contributing to organizational knowledge and efficiency.
• Prepare and submit expense reports with precision, ensuring compliance with company policies.
• Assist with onboarding new hires, coordinating equipment, access, and logistics to ensure smooth transitions.
• Provide discreet personal assistance to the CEO, managing scheduling, travel, and administrative tasks effectively.

Key Responsibilities & Duties

• Manage complex calendars, correspondence, and meetings for the CEO and senior leadership team.
• Coordinate internal and external meetings, preparing materials, agendas, and follow-ups.
• Oversee business travel logistics, including flights, accommodations, and detailed itineraries.
• Conduct research for ad-hoc projects, synthesizing findings and providing actionable recommendations.
• Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
• Manage office operations, vendor relationships, and building management to ensure seamless functionality.
• Handle personal administrative tasks for the CEO with confidentiality and professionalism.
• Identify and implement efficient processes related to office operations and administrative support.

Job Requirements

• Bachelor’s degree required, preferably in a related field.
• 6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
• Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
• Highly tech-savvy, capable of leveraging technology to improve efficiency.
• Exceptional organizational, time management, and multitasking abilities.
• Ability to anticipate needs, plan ahead, and provide solutions proactively.
• Strong communication skills, both verbal and written, with attention to detail.
• Experience handling sensitive and confidential information with discretion.