Billing Coordinator

Overview

• The Billing Coordinator ensures accurate preparation, review, and submission of invoices, including electronic billings, maintaining billing files and arrangements.
• Collaborate with Billing Partners to administer unbilled inventory and ensure timely billing submissions.
• Handle complex billing scenarios, including discounts, split-party billing, and electronic submissions.
• Research and resolve billing inquiries, maintaining effective communication with attorneys, secretaries, and clients.
• Assist with special projects and provide backup support to team members as needed.
• Ensure compliance with firm policies and guidelines regarding billing processes.
• Maintain accuracy and organization in billing documentation and records.
• Adapt to various work situations and deadlines to achieve desired results.

Key Responsibilities & Duties

• Compile and process attorney bills monthly, ensuring timely and accurate submissions.
• Review and edit pre-bills as requested by attorneys and secretaries.
• Monitor aged unbilled inventory and apply retainer/on-account funds per instructions.
• Handle write-offs and complex billing scenarios, including discounts and split-party billing.
• Submit invoices electronically, resolving issues promptly.
• Verify accuracy of supporting documentation for billing processes.
• Respond to billing inquiries and correct inaccuracies efficiently.
• Assist with special projects and provide backup support to team members.
• Maintain effective communication regarding billing matters with stakeholders.

Job Requirements

• Bachelor’s degree in accounting, finance, or related field preferred; Associate of Science required.
• Minimum of 5 years of billing experience in a law firm environment.
• Proficiency in legal billing software, such as 3E billing system or eHUB.
• Strong skills in Microsoft Excel, Word, and Smartsheet.
• Excellent analytical, problem-solving, and organizational abilities.
• Effective verbal and written communication skills.
• Ability to prioritize and manage multiple tasks while meeting deadlines.
• Flexibility to adapt to various work situations and willingness to work additional hours.
• Detail-oriented with a commitment to maintaining accuracy in billing processes.