Executive Assistant

Overview

• Support a team of investment professionals in a dynamic, fast-paced environment, ensuring seamless operations and communication.
• Coordinate schedules, meetings, and travel arrangements, demonstrating exceptional organizational and time management skills.
• Collaborate with executives and administrative assistants to maintain efficient workflows and address logistical needs.
• Prepare and manage expense reports and communications with professionalism and discretion.
• Handle incoming calls, correspondence, and special projects with initiative and attention to detail.
• Work in a hybrid setting, requiring in-office presence four days per week with flexible hours.
• Opportunity to work closely with experienced professionals in the investment management industry.

Key Responsibilities & Duties

• Coordinate and schedule meetings, ensuring all logistical needs are addressed for seamless execution.
• Manage complex calendars with sensitivity to time zones and scheduling nuances.
• Organize domestic and international travel arrangements for executives.
• Prepare and distribute communications, maintaining professionalism and timeliness.
• Handle expense reports and personal business-related expenses discreetly and efficiently.
• Screen and route incoming calls and messages, ensuring effective communication.
• Execute special projects across functional areas, demonstrating flexibility and initiative.
• Troubleshoot office equipment and software issues as needed.

Job Requirements

• Bachelor's degree in liberal arts or related field required.
• 3-6 years of experience as an Executive Assistant in investment management, consulting, or law firms.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Exceptional organizational, time management, and multitasking abilities.
• Strong communication skills, both verbal and written, adaptable to various styles.
• Resourceful problem-solving skills with the ability to anticipate obstacles.
• Professional demeanor with discretion and confidentiality in handling sensitive information.
• Experience in the investment management industry is a plus.