Legal Administrative Assistant

Overview

• Provide administrative support to a dynamic legal team in a fast-paced environment.
• Assist attorneys with document preparation, formatting, and editing tasks.
• Manage calendars, schedule meetings, and coordinate travel arrangements efficiently.
• Handle high-volume email communications and maintain organized filing systems.
• Support client interactions with professionalism and excellent customer service.
• Perform additional administrative tasks to ensure smooth office operations.
• Contribute to the preparation of reports and presentations using Microsoft Office tools.
• Maintain confidentiality and discretion in handling sensitive information.
• Collaborate with team members to meet deadlines and achieve organizational goals.

Key Responsibilities & Duties

• Draft, edit, and format legal documents with advanced proficiency in Microsoft Word.
• Convert PDFs to Word documents and format pleadings, including TOCs and TOAs.
• Prepare correspondence, reports, and presentations using Word, Excel, and PowerPoint.
• Coordinate travel arrangements, meetings, and conference calls for attorneys.
• Maintain organized electronic and physical filing systems for legal documents.
• Schedule appointments and manage deadlines effectively for the legal team.
• Provide exceptional client service during interactions and communications.
• Assist with additional administrative and office support tasks as needed.
• Ensure strict confidentiality of sensitive information handled within the role.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 1 year of experience in a legal administrative position.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Ability to prioritize tasks and manage a busy desk effectively.
• High level of professionalism and discretion in handling confidential information.
• Capacity to adapt quickly and learn new technologies as required.
• Experience with formatting legal documents and converting PDFs to Word.