Rates & Pricing Specialist

Overview

• The Rates & Pricing Specialist plays a vital role in managing firmwide billing rates and ensuring compliance with client agreements.
• Collaborates with Finance, Pricing, Marketing, and leadership to optimize revenue realization and billing integrity.
• Implements and audits rate arrangements based on engagement letters, RFP responses, and Outside Counsel Guidelines.
• Supports strategic rate management through data-driven insights and reporting.
• Ensures accurate setup and governance of billing rates in the time and billing system.
• Provides rate intelligence for budgets, forecasts, and client proposals.
• Contributes to process improvement initiatives to enhance efficiency and controls.
• Works in a hybrid environment, balancing on-site and remote responsibilities.

Key Responsibilities & Duties

• Establish, maintain, and audit firm, client, and matter rate structures in compliance with agreements and policies.
• Implement alternative fee arrangements, tiered discounts, caps, and budget parameters at the matter level.
• Conduct proactive rate audits to ensure compliance with client guidelines and internal controls.
• Collaborate with eBilling to prepare and submit client rate sheets as per agreed terms.
• Generate, analyze, and distribute recurring and ad hoc rate and billing reports.
• Support annual rate review processes, including updating rate groups and compiling rate templates.
• Document and refine billing and rate protocols to enhance efficiency and internal controls.
• Provide rate intelligence and data insights for budgets, forecasts, and RFP responses.

Job Requirements

• Bachelor’s degree in Accounting, Business Administration, or related field (or equivalent experience).
• Minimum 5+ years of experience in a law firm revenue or finance department.
• Advanced proficiency in Elite 3E or similar systems; familiarity with eBillingHub and Intapp Open preferred.
• Strong command of Microsoft Office, particularly Excel; SSRS experience preferred.
• Demonstrated analytical strength with exceptional attention to detail and data integrity.
• Ability to manage competing priorities in a fast-paced, deadline-driven environment.
• Professional presence with effective interaction skills across partners, leadership, and cross-functional teams.
• Self-motivated, solutions-oriented, and committed to producing polished, accurate work product.