Executive Assistant

Overview

• Provide high-level executive support to senior executives in a dynamic, remote working environment.
• Coordinate complex schedules, travel arrangements, and meetings across multiple time zones.
• Ensure seamless communication and collaboration with internal teams and external stakeholders.
• Maintain confidentiality and professionalism while managing sensitive information.
• Support corporate events, leadership meetings, and high-priority sessions.
• Adapt working hours to accommodate global time zones and business needs.
• Collaborate with the EA team to ensure consistent support across departments.
• Contribute to the success of a leading organization in the biopharmaceutical industry.

Key Responsibilities & Duties

• Provide executive assistance to VP, SVP, and C-suite executives.
• Manage complex diaries, travel logistics, and conference arrangements.
• Schedule and organize meetings using various virtual platforms.
• Liaise with VIPs, government bodies, and external collaborators.
• Process invoices, reconcile expenses, and maintain accurate records.
• Coordinate corporate events and leadership meetings.
• Provide coverage for other executive assistants as needed.
• Ensure adherence to health and safety guidelines.
• Handle additional duties as assigned by management.

Job Requirements

• Minimum of 7 years of experience providing executive support to senior executives.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time management skills with attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Experience in biotech or pharmaceutical industry preferred.
• Degree in science, healthcare, or related fields preferred.
• Excellent communication skills, both written and verbal.
• Ability to work under pressure and adapt to changing priorities.
• Commitment to fostering trust and collaboration within the team.