Administrative Receptionist

Overview

• Act as the initial point of contact, delivering a professional and welcoming experience for visitors and clients.
• Provide essential administrative support to attorneys, management, and departments, ensuring seamless operations.
• Coordinate conference room bookings and visitor arrangements, maintaining efficient scheduling practices.
• Uphold confidentiality in all interactions, safeguarding sensitive client and organizational information.
• Perform receptionist duties, including managing calls, deliveries, and inquiries with professionalism.
• Maintain a clean and organized reception area, reflecting high professional standards.
• Support operational tasks within the Facilities & Operations Department as required.
• Foster a positive office atmosphere through friendly and professional interactions.

Key Responsibilities & Duties

• Answer and direct incoming calls, providing accurate information and assistance to callers.
• Welcome visitors, clients, and vendors, ensuring a professional and hospitable experience.
• Manage conference room bookings and visitor requests, ensuring smooth coordination.
• Assist attorneys and management with administrative tasks, including document preparation and scheduling.
• Maintain confidentiality and professionalism in all client and staff interactions.
• Ensure the reception area is tidy, organized, and representative of professional standards.
• Support operational needs within the Facilities & Operations Department as required.
• Adapt to dynamic priorities and schedules, showcasing flexibility and reliability.

Job Requirements

• High school diploma or GED equivalent required; additional certifications are advantageous.
• Minimum of 3 years of receptionist or administrative experience in a professional environment.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Strong organizational and multitasking skills, with the ability to prioritize effectively.
• Professional demeanor, excellent communication skills, and a friendly personality.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Flexibility to adapt to changing schedules and priorities as needed.
• Successful completion of a criminal background check is required.