Executive Assistant

Overview

• Provide executive-level support to the CEO, ensuring efficient operations and organized workflows.
• Manage complex scheduling, including calendar management and coordination of meetings and events.
• Support Board-related activities, including preparing materials and managing logistics.
• Coordinate domestic and international travel arrangements, ensuring seamless itineraries.
• Draft and edit correspondence, presentations, and other professional documents.
• Utilize AI tools for meeting support, including transcription and note-taking.
• Assist with event planning and execution, ensuring smooth operations and logistics.
• Contribute to office management, maintaining daily operations and coordination.

Key Responsibilities & Duties

• Manage the CEO's calendar, scheduling appointments, meetings, and conference calls.
• Prepare pre-read materials and ensure all necessary information is available for meetings.
• Coordinate logistics for Board of Directors meetings, including materials and venue arrangements.
• Support senior management with various projects and administrative tasks.
• Handle expense reconciliation for corporate credit cards and out-of-pocket expenses.
• Assist in planning and executing events, conferences, and international missions.
• Negotiate contracts with vendors and manage event-related logistics.
• Ensure confidentiality and discretion in handling sensitive information.

Job Requirements

• Minimum 5 years of experience in executive or administrative support roles.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.
• Strong organizational skills and meticulous attention to detail.
• Experience in event planning and coordination.
• Ability to manage complex schedules and anticipate executive needs.
• Excellent communication and interpersonal skills.
• Knowledge of administrative procedures and project management.
• Valid U.S. driver’s license and reliable transportation.