Accounts Payable Specialist

Overview

• The Accounts Payable Specialist ensures efficient financial operations, managing invoice processing and compliance with industry standards.
• Collaborate across departments to streamline accounts payable workflows and enhance operational efficiency.
• Prepare detailed financial reports and documentation to support audits and regulatory reviews.
• Support month-end and year-end financial close processes, ensuring accurate reconciliations and reporting.
• Maintain vendor records, ensuring proper approvals and documentation for transactions.
• Address vendor and internal inquiries regarding payments and invoice discrepancies promptly.
• Perform 1099 preparation and reporting, ensuring adherence to applicable regulations.
• Contribute to identifying and implementing process improvements to enhance efficiency and compliance.

Key Responsibilities & Duties

• Manage the full lifecycle of accounts payable processes, ensuring accuracy and compliance.
• Prepare and execute payment runs, including checks, ACH, and wire transfers, adhering to vendor terms.
• Reconcile corporate credit card transactions and ensure compliance with expense policies.
• Perform monthly reconciliations for accounts payable, resolving discrepancies effectively.
• Maintain accurate documentation to support audits and regulatory reviews.
• Collaborate with internal teams to ensure proper cost allocation and compliance.
• Support audit processes by preparing necessary documentation and addressing inquiries.
• Identify opportunities for process enhancements and implement effective solutions.

Job Requirements

• Bachelor’s degree in a related field or equivalent relevant experience.
• Minimum 2 years of experience in accounts payable operations, including reconciliations.
• Proficiency in Microsoft Office Suite, particularly Excel, for financial analysis.
• Experience in regulated environments with strong understanding of compliance standards.
• Familiarity with government contracting requirements and FAR standards preferred.
• Experience with Microsoft Dynamics Business Central is highly desirable.
• Ability to prepare and analyze financial reports accurately and efficiently.
• Proven ability to identify and implement process improvements effectively.