Accounts Payable Specialist

Overview

• Manage accounts payable processes in a construction-focused environment, ensuring accuracy and compliance with company policies.
• Handle vendor invoices, reconcile statements, and resolve discrepancies efficiently and professionally.
• Utilize Sage 100 software for invoice matching and electronic filing tasks.
• Contribute to sales tax/IDA reporting and maintain organized accounting documentation.
• Collaborate with the accounting team to support broader financial operations.
• Work in a semi-busy environment with a manageable workload of 200-300 invoices per month.
• Enjoy a flexible work schedule with options between 7:00am-3:00pm or 8:00am-4:00pm.
• Benefit from a supportive workplace culture emphasizing work-life balance and professional growth.

Key Responsibilities & Duties

• Review, verify, and process vendor invoices with precision and timeliness.
• Match invoices with subcontracts using Sage 100 contractor accounting software.
• Maintain accurate and organized records of accounts payable transactions.
• Reconcile vendor statements and address any discrepancies promptly.
• Communicate effectively with vendors to resolve billing inquiries.
• Assist in preparing sales tax/IDA reports as required.
• Ensure compliance with company policies and procedures in all financial operations.
• Support the accounting team with additional tasks and projects as needed.
• Contribute to maintaining a semi-busy workflow by processing 200-300 invoices monthly.

Job Requirements

• Associate degree in Accounting, Finance, or related field required; Bachelor’s degree preferred.
• 1–3 years of accounts payable experience in a similar role preferred.
• Experience in the construction industry and familiarity with Sage 100 software highly desirable.
• Proficiency in Microsoft Excel and strong numerical skills essential.
• Excellent organizational and time management skills to meet deadlines effectively.
• Ability to work independently while contributing to team goals and objectives.
• Strong attention to detail and accuracy in all financial tasks.
• Knowledge of sales tax/IDA reporting processes preferred but not mandatory.
• Commitment to maintaining compliance with company policies and procedures.