Accounts Receivable Representative

Overview

• Support the accounts receivable department during a high-volume invoicing period.
• Temporary contract role with potential for extension based on business needs.
• Process and review 200-500 invoices daily for various departments.
• Utilize AS400 and NetSuite systems for invoicing and payment applications.
• Collaborate with internal teams to resolve billing discrepancies efficiently.
• Handle credit card processing, prepayments, and chargebacks accurately.
• Ensure timely and professional communication with customers regarding invoices.
• Contribute to month-end reconciliations and special projects as assigned.

Key Responsibilities & Duties

• Generate and send accurate invoices based on contracts or agreements.
• Reconcile and apply payments to accounts using various methods.
• Investigate and resolve billing discrepancies through research and collaboration.
• Manage collection calls to ensure timely payment from customers.
• Collaborate with the sales team to address and resolve account issues.
• Process credit memos and manage credit holds effectively.
• Assist with credit card processing tasks, including handling declines and chargebacks.
• Support month-end reconciliations and ensure accounts are balanced accurately.

Job Requirements

• Minimum of 1 year of experience in accounts receivable or finance roles.
• Proficiency in Microsoft Excel and Word; 10-key data entry experience preferred.
• Experience with AS400 and NetSuite systems is advantageous.
• Strong organizational and time management skills to handle high-volume tasks.
• Excellent communication skills for professional customer interactions.
• High school diploma required; Associate’s degree in accounting or finance preferred.
• Attention to detail and accuracy in payment processing and invoicing.
• Ability to work independently and collaboratively within a team environment.