Senior Executive Assistant

Overview

• Provide strategic administrative support to executive leadership, ensuring seamless operations and effective communication across the organization.
• Coordinate executive schedules, prioritize tasks, and manage sensitive information with discretion and professionalism.
• Enhance organizational efficiency by implementing systems and workflows that streamline operations and improve productivity.
• Collaborate with cross-functional teams to support strategic initiatives and ensure project success.
• Prepare and edit high-level documents, proposals, and presentations to support executive decision-making.
• Contribute to a dynamic workplace culture focused on growth, collaboration, and innovation.
• Represent executive leadership in internal and external communications, maintaining a professional image.
• Support travel planning and logistics to optimize executive schedules and commitments.

Key Responsibilities & Duties

• Manage executive calendars, inboxes, and communication channels to ensure efficiency and focus.
• Coordinate and oversee the preparation of executive-level documents, proposals, and presentations.
• Develop and maintain systems for tracking workflows, deadlines, and priorities.
• Identify operational gaps and recommend improvements to enhance organizational efficiency.
• Support executive travel planning, logistics, and coordination to optimize schedules.
• Handle confidential matters with discretion, ensuring sensitive information is managed appropriately.
• Collaborate with junior staff to ensure alignment and professional representation of leadership.
• Assist in the coordination of sales operations and proposal management to meet organizational goals.

Job Requirements

• Bachelor of Arts (BA) degree required, with a strong academic background.
• Minimum of 4 years of experience supporting executive-level leadership, with 5 years preferred.
• Proficiency in Microsoft 365 and other digital workflow tools.
• Exceptional organizational and project management skills to handle dynamic environments.
• Strong written and verbal communication abilities with a focus on professionalism.
• Ability to manage competing priorities and adapt to fast-changing workflows effectively.
• Experience in sales-driven or operations-heavy environments is highly valued.
• Proactive and assertive approach to driving follow-through and achieving results.