Fund Operations Associate

Overview

• Support fund operations in a dynamic financial environment, ensuring accurate investment records and scalable processes.
• Collaborate with cross-functional teams to manage transaction execution and post-close validations effectively.
• Maintain comprehensive investment trackers, transaction logs, and performance files for portfolio visibility and accuracy.
• Ensure precise documentation of ownership structures, capital flows, and legal entity relationships.
• Oversee security master data and investment-level reference data for operational integrity.
• Record and reconcile investment activities, including capital calls, distributions, and fees.
• Develop and refine standard operating procedures to enhance controls and audit readiness.
• Identify inefficiencies and implement process improvements for scalability and risk mitigation.

Key Responsibilities & Duties

• Coordinate operational aspects of investment closings, including documentation tracking and funding logistics.
• Support syndications, restructurings, amendments, and corporate actions affecting portfolio investments.
• Collaborate with Treasury to ensure accurate settlement of investment-related cash movements.
• Perform reconciliations of cash, positions, and P&L between internal records and administrator reports.
• Assist in managing fund structures and deal-level ownership charts for consistency and accuracy.
• Support the evaluation and implementation of portfolio management systems for operational efficiency.
• Provide operational assistance during quarterly reporting cycles and audit periods.
• Handle ad hoc analyses and data requests from investment, finance, and capital formation teams.

Job Requirements

• Bachelor’s degree in Finance, Accounting, Economics, or a related field required.
• 2-6 years of experience in fund operations, accounting, or investment operations preferred.
• Advanced proficiency in Excel; familiarity with portfolio management systems is advantageous.
• Strong organizational skills with the ability to manage multiple tasks under tight deadlines.
• Highly motivated and proactive, with a track record of driving projects to completion.
• Excellent communication and interpersonal skills for effective collaboration.
• Knowledge of fund structures, capital flows, and investment transaction mechanics.
• Experience with fund administrator platforms and investment-related data management systems.