Legal Secretary

Overview

• Provide comprehensive administrative support to lawyers and practice groups within a leading law firm.
• Assist with document preparation, scheduling, and client communications to ensure efficient operations.
• Contribute to the firm's client service goals by maintaining professionalism and confidentiality.
• Collaborate with internal departments to streamline processes and enhance productivity.
• Support visiting lawyers and clients, ensuring seamless integration into firm operations.
• Utilize advanced Microsoft Office Suite skills to manage documentation and correspondence.
• Maintain organized records and files in compliance with firm policies.
• Contribute to a collaborative team environment, fostering mutual respect and cooperation.

Key Responsibilities & Duties

• Prepare, proofread, and format legal documents and correspondence with attention to detail.
• Manage calendars, schedule meetings, and coordinate travel arrangements for assigned lawyers.
• Assist in billing processes, including time entry and expense report management.
• Conduct research and route correspondence to support legal operations.
• Collaborate with internal departments to ensure smooth workflow and communication.
• Maintain and update client and matter lists, ensuring accurate records.
• Provide support during client meetings, conferences, and video calls.
• Ensure compliance with firm policies and procedures in all tasks.
• Take initiative to assist colleagues and seek additional responsibilities during slower periods.

Job Requirements

• High School Diploma or GED required; additional certifications preferred.
• Minimum of 3 years of experience in a legal secretary or similar role.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Excellent interpersonal and communication skills for client and team interactions.
• Knowledge of document management systems such as DeskSite is advantageous.
• Ability to maintain confidentiality and exercise discretion in all tasks.
• Experience supporting corporate lawyers preferred; litigation experience is a plus.
• Commitment to professional development and continuous skill enhancement.