Executive Assistant

Overview

• Provide high-level administrative support to senior partners in a fast-paced law firm environment.
• Manage complex calendars, travel arrangements, and daily workflows for senior stakeholders.
• Coordinate office operations, including reception coverage and administrative tasks.
• Assist with financial management tasks, including expense reporting and check deposits.
• Support firm-wide initiatives and collaborate with team members to ensure seamless operations.
• Maintain organized records and adhere to firm policies and controls.
• Contribute to a professional and collaborative work environment with a focus on excellence.

Key Responsibilities & Duties

• Provide administrative support to partners, including calendar management and scheduling.
• Coordinate domestic and international travel arrangements with attention to detail.
• Process partner expenses and ensure compliance with financial policies.
• Perform reception duties, including greeting guests and managing calls.
• Assist with office operations, ensuring smooth daily functionality.
• Collaborate on special projects and contribute to firm-wide initiatives.
• Maintain discretion and confidentiality while handling sensitive information.

Job Requirements

• Bachelor’s degree required, preferably in business administration or related field.
• Minimum of 3 years of experience as an executive assistant in a law firm.
• Proficiency in Microsoft Office Suite and familiarity with timekeeping systems.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Excellent communication skills, both written and verbal.
• Ability to work on-site full-time and support firm operations seamlessly.
• Experience with financial management tasks, including expense reporting.