Receptionist

Overview

• Provide front desk support, greeting guests and directing calls professionally.
• Assist with conference room scheduling and messenger service coordination.
• Maintain organization of mailroom and copy rooms daily.
• Sort and distribute mail deliveries efficiently.
• Order office supplies and assist with administrative projects.
• Provide occasional administrative support to supervisors.
• Perform ad hoc projects as needed to support office operations.

Key Responsibilities & Duties

• Welcome and direct guests in person and via telephone professionally.
• Answer main line calls and direct them appropriately.
• Notify employees of guest arrivals promptly.
• Schedule conference rooms and coordinate messenger services.
• Organize mailroom and copy rooms daily for efficiency.
• Sort and distribute incoming mail deliveries accurately.
• Order office supplies and assist with administrative tasks as requested.
• Provide administrative support to supervisors and perform ad hoc projects.

Job Requirements

• Minimum of 1 year of relevant administrative experience required.
• Strong verbal communication skills and professional demeanor.
• Keen attention to detail and organizational skills.
• Ability to multi-task and adapt to shifting priorities.
• Proficiency in Microsoft Office Applications is essential.
• Team player and self-starter attitude preferred.
• Undergraduate degree is preferred but not mandatory.