Senior Litigation Docket Specialist

Overview

• Support attorneys and legal staff by managing litigation docketing tasks with precision and adherence to firm policies.
• Conduct thorough research on court rules, jurisdictional inquiries, and calendaring deadlines to ensure compliance.
• Oversee complex legal document management, including writs, liens, bonds, and restraining orders.
• Provide guidance and training to litigation docketing specialists, fostering professional development and team collaboration.
• Troubleshoot and recommend improvements for calendaring software and processes to enhance efficiency.
• Maintain confidentiality and uphold the firm's professional image in all interactions.
• Contribute to the development and maintenance of resource guides for litigation docketing procedures.
• Collaborate in a hybrid work environment, balancing in-office and remote tasks effectively.

Key Responsibilities & Duties

• Manage docketing tasks across diverse case types, including civil, criminal, probate, and family law.
• Conduct research on court orders and local rules to determine calendarable dates accurately.
• Handle sealed cases and vexatious litigation, ensuring confidentiality and adherence to protocols.
• Provide recommendations for improving calendaring procedures and software functionalities.
• Assist in troubleshooting software issues with calendar program vendors.
• Create and maintain comprehensive resource guides for litigation docketing processes.
• Monitor and communicate rule changes to legal personnel, ensuring compliance and awareness.
• Support attorneys and staff with docketing-related inquiries and administrative tasks.

Job Requirements

• Bachelor’s degree in a relevant field or equivalent work experience.
• Minimum of 7 years of litigation docketing experience; large law firm experience preferred.
• Proficiency in Microsoft Office Suite and calendaring software like CompuLaw Vision.
• Strong knowledge of state and federal court rules and legal terminology.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects and shifting priorities effectively.
• Strong communication skills for collaboration and training purposes.
• Commitment to maintaining confidentiality and professional conduct.