Executive Assistant – Investor Relations

Overview

• Provide high-level administrative support to Investor Relations and Finance teams, ensuring seamless operations in a dynamic, professional environment.
• Manage complex schedules, coordinate meetings, and facilitate effective communication across global time zones.
• Handle sensitive and confidential information with utmost discretion and professionalism.
• Prepare and review investor-facing materials, presentations, and documentation with precision and attention to detail.
• Maintain and organize contact lists, distribution groups, and data rooms to ensure accuracy and accessibility.
• Collaborate with cross-functional teams to support operational and project-based activities effectively.
• Enhance efficiency by supporting multiple senior leaders simultaneously and adapting to dynamic priorities.
• Contribute to the success of investor relations initiatives through proactive and strategic administrative support.

Key Responsibilities & Duties

• Manage and optimize complex calendars and schedules for senior leaders, ensuring seamless coordination.
• Coordinate meetings, including logistics such as room bookings, catering, and technology setup.
• Arrange detailed travel plans and process expense reports in alignment with company policies.
• Support operational due diligence tracking and maintain comprehensive documentation.
• Organize and manage fund-focused data rooms, ensuring data accuracy and accessibility.
• Distribute investor communications and capital call reminders promptly and accurately.
• Provide backup support for other Executive Assistants during absences or high-demand periods.
• Collaborate with internal teams to ensure timely delivery of critical information and materials.

Job Requirements

• Bachelor’s degree required, preferably in Business Administration or a related field.
• Minimum of 5 years of experience in executive or administrative support roles.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, demonstrating professionalism and clarity.
• Proactive mindset with sound judgment and discretion in handling sensitive information.
• Comfortable working across multiple offices and time zones in a fast-paced environment.
• Experience supporting multiple senior leaders simultaneously is highly preferred.