International Programs Specialist

Overview

• Provide advanced administrative support for international programs, ensuring smooth operations and effective communication across departments.
• Coordinate international travel logistics, including flights, accommodations, and visas, adhering to organizational guidelines.
• Assist in the planning and execution of educational exchange and resident scholar programs.
• Develop promotional materials and maintain program information on the organization's website.
• Facilitate communication with international societies, participants, and training centers to ensure program success.
• Support financial activities, including processing reimbursements and tracking expenses for international programs.
• Collaborate with various departments to coordinate logistics for annual meetings and international educational activities.
• Maintain detailed records and files for international programs and activities.
• Contribute to special projects and routine department tasks as needed.

Key Responsibilities & Duties

• Respond to inquiries and manage communication channels for international programs.
• Coordinate travel arrangements and logistics for international delegations and scholars.
• Assist in the selection and onboarding of participants for exchange programs.
• Develop and distribute itineraries and schedules for program participants.
• Draft correspondence, reports, and promotional materials for international activities.
• Collaborate with departments to ensure successful execution of international educational programs.
• Maintain program documentation and ensure compliance with organizational guidelines.
• Support logistics for annual meetings and other international events.
• Administer surveys and assessments to measure program outcomes and effectiveness.

Job Requirements

• Bachelor’s degree required, preferably in a related field.
• Minimum of 3 years of administrative experience; 5 years preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and meet deadlines effectively.
• Experience with international travel logistics and cultural sensitivity.
• Capability to work collaboratively within a team-oriented environment.
• Desire to learn and understand global cultures and practices.