Temporary Accounts Payable Administrator

Overview

• Serve as a Temporary Accounts Payable Administrator for a dynamic finance team.
• Manage invoice processing, vendor reimbursements, and payment tracking efficiently.
• Collaborate with internal and external stakeholders to ensure smooth operations.
• Utilize advanced accounts payable systems for accurate and timely processing.
• Work closely with the Corporate Controller to meet organizational goals.
• Hybrid work arrangement with on-site presence required 2-3 days weekly.
• Contribute to vendor onboarding processes in collaboration with the legal team.
• Opportunity to gain valuable experience in financial services operations.

Key Responsibilities & Duties

• Review, allocate, and enter invoices into AP systems ensuring accuracy.
• Route invoices to appropriate approvers and follow up on unapproved items.
• Fulfill vendor reimbursements promptly and address payment inquiries.
• Perform vendor statement analysis to verify billing and account details.
• Process wire transfers using CashMaster and maintain payment records.
• Communicate with vendors and internal teams to resolve payment issues.
• Assist in onboarding new vendors in collaboration with the legal department.
• Provide periodic updates and reports to the Corporate Controller.

Job Requirements

• Bachelor’s degree in accounting or finance preferred.
• Minimum 3 years of accounts payable experience in financial services.
• Proficiency in accounts payable software and MS Office applications.
• Strong organizational skills and exceptional attention to detail.
• Effective verbal and written communication abilities.
• Familiarity with vendor onboarding processes and legal coordination.
• Ability to work in a hybrid environment with on-site presence as needed.
• Experience with systems such as EAS, Coupa, M-Files, and ARAVO beneficial.