Legal Executive Assistant

Overview

• Provide high-level administrative support to attorneys, ensuring seamless operations and efficient project execution in a dynamic legal environment.
• Coordinate schedules, travel arrangements, and meeting logistics, resolving conflicts and ensuring timely communication.
• Prepare, proofread, and finalize legal documents and correspondence, maintaining accuracy and professionalism.
• Collaborate with internal teams to streamline processes and enhance project outcomes.
• Support billing processes, ensuring accuracy and timely delivery of invoices to clients.
• Maintain organized electronic and physical filing systems for easy access to legal documents.
• Conduct research to support case preparation and executive briefings, compiling relevant data effectively.
• Utilize legal software and tools to manage documents, cases, and virtual collaborations efficiently.

Key Responsibilities & Duties

• Act as a liaison between attorneys, clients, and internal departments, ensuring clear communication and timely follow-ups.
• Draft and edit legal documents, correspondence, and presentations with a focus on detail and accuracy.
• Manage attorney calendars, coordinating meetings, deadlines, and travel arrangements effectively.
• Oversee billing processes, addressing inquiries and ensuring compliance with firm policies.
• Support onboarding processes for new attorneys, ensuring a smooth transition into the team.
• Organize and maintain comprehensive filing systems, ensuring accessibility and compliance with legal standards.
• Prepare agendas and materials for meetings, ensuring all participants are well-informed and prepared.
• Mentor junior support staff, fostering skill development and professional growth.

Job Requirements

• High School Diploma or GED required; Bachelor’s degree in legal studies or related field preferred.
• Minimum of 4 years of experience in an administrative role within legal or corporate settings.
• Proficiency in legal software, document management tools, and virtual collaboration platforms.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Experience in billing processes and client communication within a legal environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Adaptability to evolving tasks and willingness to learn new technologies and processes.