Legal Executive Assistant

Overview

• Provide comprehensive administrative and legal support to attorneys in a fast-paced, hybrid work environment.
• Manage schedules, coordinate meetings, and arrange travel to ensure seamless operations.
• Draft, proofread, and finalize legal documents and correspondence with precision and confidentiality.
• Serve as a key liaison between attorneys, clients, and internal teams for effective communication.
• Maintain and organize electronic and physical filing systems for easy document accessibility.
• Conduct research and compile case-related information to support legal proceedings.
• Utilize advanced tools and software for document management and case tracking.
• Collaborate with support teams to ensure timely and accurate project completion.

Key Responsibilities & Duties

• Oversee attorney projects, ensuring deadlines are met and deliverables are accurate.
• Coordinate billing processes, including approvals and correspondence, to ensure timely invoicing.
• Delegate tasks to support staff, monitor progress, and provide constructive feedback.
• Prepare detailed meeting agendas and ensure all materials are ready for discussions.
• Mentor junior staff, fostering professional growth and skill development.
• Leverage AI tools for efficient document production, review, and legal research.
• Resolve scheduling conflicts and prioritize tasks to maintain workflow efficiency.
• Handle sensitive information with utmost confidentiality and professionalism.

Job Requirements

• Minimum of 4 years of experience as a legal executive assistant or in a similar role.
• Preferred 5 years of experience in a law firm setting, particularly in litigation.
• High School Diploma or GED required; Bachelor’s degree in legal studies or business preferred.
• Proficiency in legal research tools, case management software, and office applications.
• Exceptional organizational skills with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills with a professional demeanor.
• Experience with virtual collaboration tools such as Zoom and Microsoft Teams.
• Adaptability to evolving needs and a willingness to learn new technologies.