Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant role supports the marketing department during a temporary assignment, ensuring smooth operations and coordination.
• This is a contract position lasting two months, with a hybrid work schedule.
• Work hours are 8:30 AM to 5:30 PM, with Mondays remote and Tuesday–Friday in-office.
• The position involves administrative and marketing coordination tasks to support the team effectively.
• Ideal for candidates with 3–5 years of experience, preferably in financial services or legal industries.
• Requires a Bachelor of Arts degree and a collaborative, team-oriented work style.
• Opportunity to contribute to a dynamic team and gain valuable industry experience.

Administrative Assistant Key Responsibilities & Duties

• Prepare and edit marketing materials to ensure accuracy and quality.
• Pull and compile data from various sources for reporting and analysis.
• Distribute commentaries and ensure timely communication with stakeholders.
• Process expenses and liaise with the firm's travel agency for travel coordination.
• Assist with scheduling and calendar management for team members.
• Collaborate with team members to ensure seamless workflow and task completion.
• Maintain attention to detail and follow-through on assigned tasks.

Administrative Assistant Job Requirements

• Bachelor of Arts degree required, with 3–5 years of relevant experience.
• Experience in financial services or legal industries preferred.
• Proficiency in administrative and marketing coordination tasks.
• Strong communication skills and ability to collaborate effectively with teams.
• Detail-oriented, reliable, and capable of managing tasks with minimal supervision.
• Willingness to work occasional overtime if needed.
• Comfortable asking questions and learning from team members.