Office Manager – Higher Education

Office Manager – Higher Education Overview

• Lead administrative operations for academic programs in a dynamic higher education environment.
• Collaborate with faculty, leadership, and students to optimize academic processes and program success.
• Coordinate schedules, budgets, faculty contracts, and workload reports with precision and efficiency.
• Ensure compliance with academic policies, FERPA regulations, and administrative standards.
• Serve as a primary contact for program-specific inquiries and academic support services.
• Develop payroll reports and ensure accuracy in faculty assignments and compensation.
• Assist in hiring processes, managing documentation, and orienting new faculty and staff.
• Benefit from excellent benefits and potential flexibility for remote work arrangements.

Office Manager – Higher Education Key Responsibilities & Duties

• Develop and maintain course schedules, ensuring accuracy in instructor assignments and room allocations.
• Compile and manage relational databases for course schedules, faculty demographics, and workload reports.
• Analyze budget data, recommend allocations, and support annual budget development processes.
• Coordinate procurement processes, track expenses, and manage purchasing for specialized materials.
• Create and execute PeopleSoft queries and reports for program analysis and decision-making.
• Facilitate textbook adoption processes and manage book orders for assigned programs.
• Coordinate student evaluation processes across diverse program formats and delivery methods.
• Assist in planning and hosting Program Advisory Committee meetings, serving as secretary for PACs.

Office Manager – Higher Education Job Requirements

• Bachelor’s degree in a relevant field is required; advanced degree preferred.
• Four to six years of experience in academic administration or equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite, PeopleSoft, and specialized software coordination.
• Knowledge of FERPA regulations and academic policies is essential.
• Strong organizational, analytical, and critical-thinking skills are required.
• Excellent verbal and written communication skills are a must.
• Ability to work collaboratively and independently in a dynamic academic environment.
• Experience supporting CTE Program Advisory Committees or industry partnership activities is preferred.