Executive Assistant

Executive Assistant Overview

• The Executive Assistant will support the President of a global entertainment firm, ensuring seamless operations and high-level discretion in a dynamic environment.
• This role involves managing complex schedules, coordinating travel logistics, and preparing briefing materials for meetings and events.
• Candidates should possess a proactive work style, exceptional organizational skills, and the ability to anticipate and address executive needs effectively.
• The position requires handling confidential information with professionalism and discretion while representing the executive with poise.
• This is an on-site role based in New York City, offering exposure to high-profile events and stakeholders.
• The role provides opportunities to engage with industry leaders and contribute to the success of a fast-paced organization.
• Ideal candidates will have experience in sports, media, or entertainment industries, aligning with the firm’s dynamic culture.
• This position offers a competitive salary and bonus structure, reflecting the high-impact nature of the role.

Executive Assistant Key Responsibilities & Duties

• Manage and prioritize a high-volume executive calendar, accommodating last-minute changes and competing priorities.
• Coordinate comprehensive travel arrangements, including flights, accommodations, and detailed itineraries for domestic and international trips.
• Prepare briefing materials, track follow-through, and ensure readiness for internal and external meetings.
• Handle executive communications, triaging inboxes, drafting responses, and surfacing critical issues.
• Collaborate with internal teams and external partners to drive follow-through on executive priorities.
• Manage gifting, outreach, and relationship logistics for VIPs and high-profile stakeholders.
• Liaise with family and household staff on occasional personal requests and special projects.
• Support executive needs during travel and at key company events, ensuring seamless logistics.
• Maintain confidentiality and professionalism in handling sensitive information and situations.

Executive Assistant Job Requirements

• Bachelor of Arts (BA) degree with 6+ years of experience supporting C-level executives in fast-paced environments.
• Preferred experience in sports, media, entertainment, or similar high-velocity industries.
• Proficiency in Google Workspace, Microsoft Office, Slack, and other productivity tools.
• Strong organizational skills and ability to manage complexity without missing details.
• High responsiveness and flexibility, including availability outside traditional business hours.
• Exceptional judgment, discretion, and professionalism in handling confidential information.
• Ability to leverage AI tools to enhance operational efficiency and productivity.
• Strong communication skills, both written and verbal, with sound judgment on escalation.
• Proactive problem-solving skills and anticipatory work style to address issues before they arise.