Manhattan-based private equity firm is seeking a Receptionist/Operations Assistant to support the team. On-site role in Midtown Manhattan office, Monday-Friday, 9am to 6pm!
Administrative Assistant
in Professional Services PermanentJob Detail
Job Description
Responsibilities:
- Serve as the first point of contact for visitors, warmly welcoming guests, answering phone calls, and directing inquiries to the appropriate person or department.
- Provide general administrative support, including managing calendars, scheduling appointments, handling correspondence, and assisting with data entry tasks.
- Provide back up administrative support to the CEO; scheduling meetings and liaising with clients
- Manage two pantries, kitchen and office supplies, stocking the kitchen, and handling incoming/outgoing mail.
- Assist in organizing and coordinating meetings and events, both in-house, external, and virtual, ensuring seamless execution and a professional experience for all participants.
- Work directly with the Operations Manager to complete internal checklists, including onboarding/offboarding procedures and HR/benefits tasks, contributing to the efficiency of our operations.
- Manage internal tracking files for IT, liaise with external IT vendors as needed for office updates, and ensure smooth communication and collaboration on IT-related matters.
Requirements:
- Bachelor's degree or equivalent experience required.
- 3+ years of administrative experience, preferably in a fast-paced environment.
- Strong organization skills with meticulous attention to detail.
- Self-motivated individual with passion and drive to provide top-level service and support
- Exceptional written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
Required skills
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