Executive Assistant

Our client, a leading hedge fund in Manhattan, is seeking an Executive Assistant/Personal Assistant to support their CEO. This is a hybrid opportunity and pays up to 100k/year plus bonus. The firm also offers a generous benefits package including fully paid medical, free breakfast and lunch, and they pay for every employees phone.

Responsibilities: 

• Provide high-level administrative support for executives and team. 
• Handle complex, changing calendars, scheduling in-person and virtual meetings, book physical conference rooms, and set up virtual meeting rooms 
• Schedule domestic and international travel arrangements, book car services & hotels, manage visas and Covid requirements for travel 
• Prepare meeting materials in advance, ship marketing materials ahead of time for meetings 
• Take meeting minutes as requested 
• Create and edit documents, reports, presentations, and marketing files as needed 
• Support other assistants and executives as needed 

Requirements:  

• BA degree preferred 
• 3-5 years of a high paced administrative experience supporting an Executive 
• Must maintain confidentiality, have fantastic organizational skills, be a team player and take initiative 
• Willing to work independently and prioritize multiple tasks 
• Proficient knowledge of Microsoft Outlook, Excel, and Word