Executive Assistant

Title: Executive Assistant

Key Responsibilities:

• Manage an intricate and ever-changing calendar, coordinating meetings, appointments, and internal briefings
• Serve as gatekeeper for the Partner, screening calls, managing access, and triaging requests with discretion
• Coordinate complex domestic and international travel logistics, including flights, hotels, ground transport, and itineraries
• Liaise daily with attorneys and staff across the broader corporate practice group
• Monitor and respond to emails, texts, and phone calls, including communications outside of regular business hours
• Prepare documents, presentations, reports, and legal materials with accuracy and polish
• Enter attorney time using 3E and support billing processes
• Assist with light personal support including schedule conflicts, reservations, and errands when needed
• Draft and revise correspondence, format legal documents, and handle administrative tasks with confidentiality and speed
• Provide support for special projects and other duties as needed

Qualifications:

• 7+ years of executive-level support, preferably within a large law firm, legal department, or financial institution
• Prior experience supporting a senior partner or C-level executive strongly preferred
• Proven ability to manage demanding schedules, heavy travel, and competing priorities
• High attention to detail and ability to work with a sense of urgency
• Exceptional communication and interpersonal skills; thrives in highly visible, collaborative environments
• Proficiency in Microsoft Office Suite; familiarity with 3E or other legal billing systems preferred
• Bachelor's degree preferred
• Comfortable working in a high-performing culture where responsiveness and accuracy are essential