AR Associate

Our client a medical supply company in Morris County NJ is looking for an AR associate to join their team. This is a permanent, fully onsite position in Morris County with great benefits.

The ideal candidate will have two years of AR experience including performing AR functions and knowledge of journal entries.

Responsibilities

• Proactively follow up on outstanding invoices and engage with customers to ensure timely payment collections
• Collaborate with internal departments (sales, logistics, customer service) to address order-to-cash process issues
• Maintain accurate and organized documentation of all collection activities
• Ensure compliance with company policies and healthcare industry billing standards
• Interact with internal customer service team to solve discrepancy on billing documents
• Manage daily billing operations including invoices and reconciliation of customer accounts
• Investigate and resolve discrepancies or short payments in collaboration with sales and customer service teams

Accounting Compliance & Control

• Monitor compliance with revenue recognition policies (e.g., ASC 606) as they relate to invoicing process and collections
• Support the implementation and testing of internal controls related to AR and revenue cycles
• Ensure AR processes comply with GAAP/IFRS and company financial policies
• Assist with identifying process gaps and participate in internal control improvements
• Perform monthly reconciliations of AR sub-ledger to the general ledger
• Support monthly AR close, including reconciliations and reporting
• Maintain documentation for internal and external audits (e.g., SOX, external financial audits)

General

• Track key AR KPIs and support monthly and quarterly close processes
• Provide audit schedules and support documentation for AR and revenue accounts
• Monitor and manage the AR aging report to ensure timely follow-up on outstanding balances
• Ad hoc tasks requested by the team and lead projects as required
• Prepare bad debt analysis, and DSO (Days Sales Outstanding) metrics

Skills

• Solid understanding of financial concepts and principles related to accounts receivable
• Excellent analytical skills to assess account details and resolve issues promptly
• Familiarity with QuickBooks or similar accounting software is highly desirable
• Proficiency in coding and understanding of basic programming concepts is a plus
• Strong customer service skills with the ability to communicate effectively with clients and team members
• Experience with journal entries and maintaining accurate financial records
• Ability to work independently while managing multiple tasks efficiently