Receptionist

Overview

• Serve as the primary receptionist, ensuring smooth front desk operations and excellent visitor experiences.
• Provide temporary coverage for scheduled dates, maintaining professional and welcoming interactions.
• Support the office environment by managing incoming calls and correspondence effectively.
• Assist in administrative tasks, contributing to the overall efficiency of the office.
• Collaborate with team members to uphold organizational standards and values.
• Ensure the reception area is organized and presentable at all times.
• Act as a point of contact for visitors, providing accurate information and guidance.
• Contribute to a positive and professional workplace atmosphere.

Key Responsibilities & Duties

• Manage front desk operations, including greeting visitors and handling inquiries.
• Answer and direct phone calls, ensuring prompt and courteous communication.
• Maintain the reception area, ensuring cleanliness and organization.
• Provide administrative support, including scheduling and document handling.
• Assist in coordinating office activities and events as needed.
• Ensure security protocols are followed for visitor access.
• Collaborate with team members to ensure seamless office operations.
• Handle incoming and outgoing mail and deliveries efficiently.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 1 year of experience in a receptionist or similar role preferred.
• Strong organizational and multitasking skills to manage front desk operations effectively.
• Excellent communication skills, both verbal and written, for professional interactions.
• Proficiency in office software and tools to support administrative tasks.
• Ability to work on-site during scheduled dates and hours.
• Customer service-oriented mindset to provide exceptional visitor experiences.
• Attention to detail and ability to maintain a professional reception area.