Administrative Assistant

Overview

• Join a dynamic administrative team as a Contract Administrative Assistant, providing essential support in a professional services environment.
• Perform a variety of administrative tasks, ensuring smooth office operations and contributing to team efficiency.
• Engage in front desk coverage, correspondence management, and delivery coordination to maintain a professional office atmosphere.
• Assist in meal setup and cleanup, supporting team functions and events with attention to detail.
• Collaborate with the tax department during peak deadlines, ensuring timely and accurate support.
• Contribute to process improvement initiatives, enhancing operational efficiency and workflow.
• Work on-site in a full-time capacity, fostering team collaboration and engagement.
• Utilize advanced Microsoft Office Suite skills to manage tasks and projects effectively.

Key Responsibilities & Duties

• Provide comprehensive administrative support, including managing correspondence, scheduling, and office coordination tasks.
• Handle front desk coverage, ensuring professional and welcoming interactions with clients and visitors.
• Coordinate deliveries and manage logistics to support office operations seamlessly.
• Assist with meal setup and cleanup for meetings and events, maintaining a clean and organized environment.
• Support the tax department during critical deadlines, contributing to timely and accurate deliverables.
• Participate in the setup of Statements of Work (SOW) processes, ensuring compliance and efficiency.
• Utilize advanced computer skills to create and manage documents, spreadsheets, and presentations.
• Maintain confidentiality and professionalism while handling sensitive information and interacting with executive-level clients.

Job Requirements

• High School Diploma or GED required; Bachelor’s degree preferred for enhanced qualifications.
• Minimum of three years of administrative experience, preferably in a professional services firm.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, at an advanced level.
• Experience with PeopleSoft Financials preferred for streamlined financial management tasks.
• Ability to manage multiple tasks in a deadline-driven environment while maintaining attention to detail.
• Strong written and oral communication skills, including superior grammar and punctuation.
• Exceptional organizational skills and detail-oriented approach to multitasking effectively.
• Team-oriented mindset with a willingness to assist colleagues and contribute to team success.