Mailroom Coordinator

Overview

• Coordinate mailroom operations for a temporary contract role, ensuring efficient handling of incoming and outgoing mail and packages.
• Serve as the primary point of contact for mailroom inquiries, maintaining a professional and organized environment.
• Support administrative functions related to mailroom operations, including record-keeping and inventory management.
• Collaborate with internal teams to ensure timely distribution of mail and packages.
• Maintain compliance with organizational policies and procedures for mailroom operations.
• Provide excellent customer service to staff and external contacts regarding mailroom services.
• Ensure the mailroom is organized, clean, and equipped with necessary supplies.

Key Responsibilities & Duties

• Sort, distribute, and process incoming and outgoing mail and packages efficiently.
• Track and maintain records of mailroom activities, ensuring accurate documentation.
• Monitor inventory levels of mailroom supplies and place orders as needed.
• Coordinate with courier services to schedule pickups and deliveries.
• Respond to inquiries and resolve issues related to mailroom operations promptly.
• Assist in implementing improvements to mailroom processes for enhanced efficiency.
• Ensure adherence to safety and security protocols within the mailroom environment.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 1 year of experience in mailroom or related administrative roles.
• Preferred 3 years of experience in mailroom operations or similar functions.
• Strong organizational skills and attention to detail for managing mailroom activities.
• Proficiency in using mailroom equipment and software for efficient operations.
• Excellent communication skills to interact with staff and external contacts effectively.
• Ability to work on-site during standard business hours, 8am to 5pm.