Administrative Assistant

Overview

• Join a dynamic Design & Construction team in a hybrid Administrative Assistant role, contributing to impactful projects and supporting daily operations.
• Assist in coordinating paperwork, maintaining schedules, and ensuring accurate documentation within construction management systems.
• Collaborate with team members to streamline processes and enhance project efficiency and effectiveness.
• Engage in special projects to support team objectives and organizational goals.
• Work closely with supervisors and coordinators to ensure seamless communication and project alignment.
• Contribute to a growing team within a vibrant and innovative environment.
• Opportunity to develop skills in construction cost accounting, contract management, and administrative functions.
• Flexible hybrid work schedule with designated on-site anchor days.

Key Responsibilities & Duties

• Coordinate and manage administrative tasks, including contracts, invoices, purchase orders, and commitment documents.
• Maintain project schedules and delivery coordination, ensuring timely and accurate updates in construction management systems.
• Collaborate with team members to support diverse design and construction projects.
• Communicate project status, resident impact, and timelines to internal teams and stakeholders.
• Assist with scheduling, coordination, and processing for various team activities and initiatives.
• Provide administrative support to department directors, escalating relevant information as required.
• Participate in special projects to address team needs and organizational priorities.
• Ensure compliance with organizational policies and standards in all administrative processes.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background required.
• Minimum of 2 years of experience in administrative roles; 3 years preferred.
• Proficiency in construction cost accounting, contract management, and invoice submission processes.
• Experience with Nexus and Procore systems or similar platforms preferred.
• Strong organizational and problem-solving skills with a proactive approach to challenges.
• Effective communication and interpersonal skills to collaborate with team members and stakeholders.
• Ability to adapt to a fast-paced, dynamic work environment and manage multiple priorities.
• Desire to grow professionally and take on increasing responsibilities within the role.