Receptionist

Overview

• Provide professional receptionist services, ensuring a welcoming and efficient front desk experience for visitors and staff.
• Perform office duties including scheduling, correspondence, and administrative support to maintain smooth operations.
• Handle incoming calls, direct inquiries, and manage communication effectively within the organization.
• Maintain a polished and professional demeanor to represent the organization positively.
• Collaborate with team members to ensure seamless daily operations and client satisfaction.
• Support office functions and contribute to a positive workplace environment.
• Work on-site, providing consistent and reliable presence during office hours.
• Adapt to dynamic work requirements and handle multiple tasks efficiently.

Key Responsibilities & Duties

• Greet visitors and staff professionally, ensuring a positive first impression.
• Manage incoming calls, route them appropriately, and provide accurate information.
• Perform administrative tasks such as filing, scheduling, and correspondence.
• Assist with office duties, including maintaining supplies and organizing meetings.
• Ensure the reception area is clean, organized, and welcoming.
• Coordinate with team members to support operational needs and special projects.
• Handle confidential information with discretion and professionalism.
• Provide excellent customer service to internal and external stakeholders.

Job Requirements

• Minimum 1 year of experience in receptionist or administrative roles; 2 years preferred.
• Strong organizational skills and ability to multitask effectively in a fast-paced environment.
• Excellent communication skills, both verbal and written, to interact professionally.
• Proficient in office software and tools, including scheduling and correspondence systems.
• Ability to maintain a polished and professional demeanor consistently.
• High school diploma or equivalent educational background required.
• Experience handling confidential information with discretion and professionalism.
• Availability to work on-site, adhering to the organization's schedule and requirements.