Receptionist

Overview

• Provide front desk coverage, ensuring professional and efficient reception services for visitors and staff.
• Handle incoming calls, emails, and inquiries, directing them appropriately.
• Maintain a clean and organized reception area, creating a welcoming environment.
• Assist with administrative tasks such as scheduling and document preparation.
• Collaborate with team members to ensure smooth daily operations.
• Support special projects and tasks as assigned by management.
• Ensure compliance with company policies and procedures in all activities.
• Provide excellent customer service to all stakeholders.

Key Responsibilities & Duties

• Manage front desk operations, including greeting visitors and handling inquiries.
• Answer and route phone calls, ensuring prompt and accurate communication.
• Maintain visitor logs and monitor access to the premises.
• Coordinate with internal departments for scheduling and administrative support.
• Prepare and distribute correspondence and documentation as needed.
• Ensure the reception area is tidy and stocked with necessary supplies.
• Assist in organizing meetings and events, including logistical arrangements.
• Provide assistance to staff and management with ad-hoc tasks.

Job Requirements

• Minimum of 1 year experience in a receptionist or similar role preferred.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in using office equipment and software applications.
• Ability to maintain a professional demeanor and provide exceptional customer service.
• High school diploma or equivalent educational background required.
• Flexibility to adapt to varying tasks and responsibilities.
• Availability to work on-site and cover the front desk as needed.