Administrative Assistant

Overview

• Support attorneys in a fast-paced law firm environment, ensuring efficient operations and professional client interactions.
• Coordinate and manage administrative tasks, including scheduling, document preparation, and event planning.
• Contribute to the firm's success by maintaining organized systems and ensuring confidentiality.
• Develop skills in legal operations and client service through hands-on experience.
• Collaborate with attorneys and staff to ensure seamless workflow and task completion.
• Participate in planning and executing firm events, enhancing team engagement and client relations.
• Utilize advanced proficiency in Microsoft Office Suite for efficient task management.
• Work in a hybrid environment, balancing in-office and remote work responsibilities.
• Opportunity to grow within the legal industry and develop professional expertise.

Key Responsibilities & Duties

• Welcome guests and clients, managing inquiries professionally and efficiently.
• Produce, format, and edit legal documents, ensuring accuracy and compliance.
• Coordinate attorney schedules, including court appearances, meetings, and travel arrangements.
• Assist with correspondence, document drafting, and information analysis.
• Maintain confidentiality and manage sensitive client and firm information.
• Organize and manage filing systems, ensuring easy retrieval of documents.
• Plan and execute firm events, considering budgets and dietary restrictions.
• Document attorney billable hours and expenses, assisting in invoice preparation.
• Ensure conference room readiness and manage scheduling for meetings.

Job Requirements

• Bachelor’s Degree in a relevant field is required.
• 1–2 years of administrative or legal experience preferred.
• Proficient in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication abilities.
• Professional demeanor and a strong client-service focus.
• Reliable and resourceful, capable of handling confidential information appropriately.
• Ability to work in a hybrid environment, balancing in-office and remote tasks.
• Experience in event planning and execution is advantageous.