Accounts Payable Specialist

Overview

• Join a dynamic accounting team as an Accounts Payable Specialist, ensuring accurate vendor payments and maintaining financial records in a collaborative environment.
• Process vendor invoices, manage AP inbox, and respond to inquiries promptly to support efficient operations.
• Perform 3-way matching of invoices to purchase orders, ensuring compliance and accuracy in financial transactions.
• Prepare weekly payment schedules and reconcile vendor statements monthly to maintain strong vendor relationships.
• Assist with month-end close tasks, including expense accrual reviews and benefits allocation booking.
• Support management in developing and implementing accounting policies and procedures to enhance operational efficiency.
• Prepare annual 1099 forms and year-end reporting tasks to ensure compliance with regulations.
• Contribute to miscellaneous departmental duties as requested, showcasing flexibility and teamwork.

Key Responsibilities & Duties

• Process and record company expenditures, ensuring vendor invoices and expense reports are authorized, coded, and paid on time.
• Manage AP inbox, responding to inquiries and maintaining efficient communication with vendors and internal teams.
• Perform 3-way matching of invoices to purchase orders, ensuring accuracy and compliance in financial transactions.
• Prepare weekly payment schedules and reconcile vendor statements monthly to maintain strong vendor relationships.
• Assist with month-end close tasks, including expense accrual reviews and benefits allocation booking.
• Support management in developing and implementing accounting policies and procedures to enhance operational efficiency.
• Prepare annual 1099 forms and year-end reporting tasks to ensure compliance with regulations.
• Contribute to miscellaneous departmental duties as requested, showcasing flexibility and teamwork.

Job Requirements

• High school diploma, GED, or equivalent required; Bachelor’s degree in accounting, finance, or related field preferred.
• Minimum 3 years of experience in accounts payable or general accounting; 5 years preferred.
• Proficiency in ERP systems (NetSuite or similar) and advanced Excel skills.
• Strong knowledge of basic accounting principles and AP best practices.
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
• Effective written and verbal communication skills for professional interactions.
• Team player with strong interpersonal skills and a commitment to compliance with regulations and policies.