Legal Biller

Overview

• Manage the billing process from time entry release to paid invoice, ensuring compliance with client requirements and policies.
• Collaborate with attorneys and legal assistants to resolve WIP balances and support Accounts Receivable for client matters.
• Prepare, review, and distribute monthly prebills to billing attorneys, ensuring accuracy and adherence to guidelines.
• Handle client inquiries, reconcile discrepancies, and provide monthly billing reports as required.
• Assist in the preparation of client bills, including manual and electronic billing submissions.
• Analyze billing trends and suggest process improvements to enhance efficiency and compliance.
• Support special projects and serve as a backup for other billing team members.
• Ensure compliance with billing and collection policies and retention guidelines.
• Provide exemplary customer service by anticipating needs and delivering responsive solutions.

Key Responsibilities & Duties

• Prepare and distribute monthly prebills, ensuring accuracy and compliance with client guidelines.
• Create and revise billing formats to accommodate client and attorney needs.
• Process write-downs, retainer applications, and premium allocations with required approvals.
• Resolve electronic billing errors and validate setup and maintenance for submissions.
• Collaborate with departments to update client/matter files and resolve billing rate issues.
• Provide monthly billing reports and prepare billing accruals for budget analysis.
• Contact clients to resolve billing issues and improve cash flow.
• Analyze trends to suggest process improvements and prepare special client requests.
• Ensure compliance with billing policies and retention guidelines.

Job Requirements

• Bachelor’s degree with 2 years of accounting/finance experience or High School diploma with 5 years of experience.
• Proficiency in accounting software systems, MS Excel, and MS Word.
• Knowledge of Aderant, E-Billing-Hub, Bill Blast, and IntappTime is preferred.
• Strong understanding of accounting policies and procedures.
• Ability to multitask, adapt to changes, and work collaboratively within a team.
• Excellent interpersonal skills for effective communication and problem-solving.
• Experience in professional services or law firm environments is ideal.
• Ability to work occasionally beyond standard hours to meet deadlines.
• Commitment to delivering high-quality results and maintaining confidentiality.