Executive Assistant

Overview

• Provide high-level administrative support to executives, managing schedules, meetings, and travel arrangements across multiple time zones.
• Act as the primary liaison between executives and stakeholders, handling correspondence and communications professionally.
• Organize and prepare for meetings, including updating agendas, taking minutes, and following up on action items.
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and visas.
• Manage expense reporting and reimbursement processes efficiently and accurately.
• Assist in planning and executing projects, tracking progress, and ensuring timely completion.
• Collaborate with stakeholders to organize executive off-sites, company events, and conferences.
• Maintain and protect highly confidential corporate information, working independently with minimal supervision.

Key Responsibilities & Duties

• Coordinate and manage complex schedules, including meetings, travel arrangements, and appointments.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Organize and prepare for meetings, updating agendas, taking minutes, and tracking action items.
• Plan and coordinate domestic and international travel, ensuring seamless arrangements.
• Handle expense reporting and reimbursement processes for executives.
• Manage documents, presentations, and reports, maintaining confidentiality.
• Assist in planning and executing projects, ensuring timely completion.
• Collaborate with stakeholders to organize executive off-sites and company events.
• Perform other duties as assigned to support executive operations.

Job Requirements

• Bachelor of Arts (BA) degree required.
• 5-10+ years of experience as an Executive Assistant or similar role supporting C-level executives.
• Proficiency in Microsoft Office Suite and virtual communication tools like Zoom.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to anticipate needs, think critically, and offer solutions proactively.
• High level of integrity and discretion in handling confidential information.
• Willingness to work flexible hours to accommodate different time zones.
• Experience in financial or professional services preferred.