Office Manager

Overview

• Manage administrative operations for a dynamic design firm, ensuring seamless coordination and efficiency.
• Oversee scheduling, travel arrangements, and event planning for firm principals and directors.
• Lead marketing and PR initiatives, including press placements, award submissions, and social media management.
• Coordinate photoshoots, manage assets, and assist in art direction and styling efforts.
• Handle people operations, including onboarding, HR support, and IT coordination.
• Maintain inventory, materials library, and vendor presentations for design projects.
• Plan and execute staff events to foster company culture and team bonding.
• Host office guests, including clients, vendors, and business meetings.
• Provide logistical and design support for special projects and installations.

Key Responsibilities & Duties

• Coordinate schedules, travel, and meetings for firm principals and directors.
• Manage marketing efforts, including press relations, award submissions, and social media oversight.
• Organize photoshoots, assist in styling, and manage assets for promotional use.
• Oversee HR functions, including onboarding, benefits support, and IT requests.
• Maintain inventory and materials library, ensuring efficient sample management.
• Plan and execute team bonding and industry networking events.
• Host office guests and ensure a welcoming environment for meetings.
• Support logistics and design for special projects, including styling and installations.
• Collaborate with warehousing partners to maintain company inventory.

Job Requirements

• Bachelor of Arts (BA) degree required, preferably in design, architecture, or related fields.
• Minimum of 3 years of experience in office management or administrative roles.
• Strong organizational and multitasking skills with a Type A personality.
• Experience in marketing, PR, or event planning is highly desirable.
• Proficiency in managing schedules, travel arrangements, and team coordination.
• Ability to work on-site Monday-Thursday and remotely on Fridays.
• Energetic and adaptable to managing diverse tasks and responsibilities.
• Excellent communication skills and ability to liaise with clients and vendors.
• Familiarity with design industry practices and standards is preferred.