Senior Payroll / Accounting Specialist

Overview

• Manage payroll functions for a hybrid work environment supporting multi-state and international employees.
• Oversee payroll system transition and implementation, ensuring compliance and accuracy.
• Collaborate with the Controller to optimize payroll processes and internal controls.
• Provide technical support for timekeeping systems and troubleshoot issues.
• Prepare and reconcile payroll-related journal entries and general ledger accounts.
• Conduct payroll tax filings and ensure compliance with regulations.
• Support audit processes by preparing necessary payroll reports and reconciliations.
• Maintain confidentiality and security of payroll records and sensitive information.

Key Responsibilities & Duties

• Process biweekly payroll for approximately 200 employees across multiple states and international locations.
• Ensure accurate labor allocation and reconcile discrepancies in payroll ledger.
• Manage supplemental pay and imputed income for expatriate staff.
• Prepare and submit periodic, quarterly, and annual tax reports, including W-2 filings.
• Collaborate on system implementation, transitioning from UltiPro to Rippling.
• Provide training and knowledge transfer during consultant transition period.
• Generate reports for payroll analysis and present findings to stakeholders.
• Advise on payroll-related concerns and propose process improvements.

Job Requirements

• Bachelor’s degree in accounting or related field preferred.
• Minimum of seven years of payroll processing and accounting experience.
• Experience with multi-state payroll and tax filings required.
• Proficiency in Rippling HRIS or similar payroll systems.
• Knowledge of Deltek Costpoint and electronic timesheet systems preferred.
• Certified Payroll Professional (CPP) certification is a plus.
• Strong analytical skills for interpreting payroll and benefits data.
• Exceptional attention to detail and ability to maintain confidentiality.