Assistant Contract Officer

Overview

• Support procurement processes for goods, services, and equipment, ensuring compliance with applicable laws and institutional guidelines.
• Assist in drafting, reviewing, and managing contracts, agreements, and purchase orders for institutional needs.
• Provide administrative support for procurement transactions, including document retention and supplier communication.
• Analyze supplier and market data to develop effective sourcing strategies and improve procurement efficiency.
• Collaborate with Contract Officers to manage RFx/bid events and achieve cost-saving objectives.
• Ensure compliance with Federal, State, and institutional procurement regulations and guidelines.
• Utilize procure-to-pay systems to manage contracts and procurement documentation effectively.
• Contribute to the development of procurement policies and procedures to streamline operations.

Key Responsibilities & Duties

• Draft and review complex contracts and agreements for institutional goods and services.
• Support RFx/bid events, including RFPs, IFBs, and RFQs, adhering to procurement laws and guidelines.
• Provide administrative assistance for procurement transactions, ensuring proper documentation and compliance.
• Analyze supplier data to identify cost-saving opportunities and improve purchasing strategies.
• Draft supplier communications and maintain accurate procurement documentation.
• Ensure adherence to procurement regulations and guidelines across all transactions.
• Collaborate with Contract Officers to achieve annual cost-saving and efficiency objectives.
• Contribute to the implementation of procurement systems and tools to enhance operational effectiveness.

Job Requirements

• Bachelor's degree in a related field is required.
• Minimum of 1 year of professional procurement support experience; 3 years preferred.
• Proficiency in Microsoft Office or Google Workspace is essential.
• Experience with procure-to-pay systems like Jaggaer is preferred.
• Certified purchasing or supply chain management credentials are advantageous.
• Familiarity with public bids for construction and facilities services is preferred.
• Experience in higher education or New York State agency procurement is a plus.
• Strong analytical and communication skills to effectively manage procurement tasks.