Executive Assistant To Svp, Legal Affairs And General Counsel

Overview

• Provide high-level executive support to senior leadership in a fast-paced, remote environment.
• Coordinate complex schedules, travel arrangements, and meetings across multiple time zones.
• Manage confidential information and ensure seamless communication with internal and external stakeholders.
• Support legal, finance, and compliance functions within a dynamic organizational setting.
• Prepare detailed reports, presentations, and documentation using advanced Microsoft Office skills.
• Collaborate with other executive assistants to ensure continuity during absences.
• Adapt working hours to accommodate global time zones and diverse stakeholder needs.
• Contribute to organizational success by supporting leadership in achieving strategic goals.

Key Responsibilities & Duties

• Provide executive-level assistance to senior leadership, ensuring efficient operations and workflow.
• Manage complex calendars, schedule meetings, and coordinate logistics for travel arrangements.
• Organize leadership meetings, conferences, and high-priority sessions using virtual collaboration tools.
• Facilitate communication between internal teams, external partners, and stakeholders.
• Process invoices, reconcile expenses, and maintain accurate financial records.
• Ensure adherence to organizational policies and health and safety guidelines.
• Provide coverage for other executive assistants during absences to maintain operational continuity.
• Support corporate events, ad-hoc meetings, and interviews as required.

Job Requirements

• Bachelor’s degree in arts, science, or related fields preferred.
• Minimum 7 years of experience as an executive assistant; 9 years preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience supporting legal and finance departments in a professional setting.
• Strong organizational, time management, and multitasking skills.
• Ability to handle confidential information and prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Flexibility to adapt working hours for global time zones.