Executive Assistant

Overview

• Provide dedicated executive support to senior leadership, ensuring seamless operations in a dynamic, remote work environment.
• Coordinate complex schedules, travel arrangements, and meetings across multiple time zones with precision.
• Facilitate effective communication and collaboration with internal teams and external stakeholders.
• Maintain confidentiality and professionalism while handling sensitive information and high-priority tasks.
• Support corporate events, leadership meetings, and strategic initiatives to drive organizational success.
• Adapt working hours to accommodate global time zones and business needs effectively.
• Collaborate with the executive assistant team to ensure consistent and high-quality support across departments.
• Contribute to the success of a leading organization in the biopharmaceutical sector.

Key Responsibilities & Duties

• Provide executive assistance to senior executives, including the SVP of Legal Affairs and General Counsel.
• Manage complex calendars, travel logistics, and conference arrangements with attention to detail.
• Organize and schedule meetings using various virtual platforms for seamless execution.
• Liaise with VIPs, government bodies, and external collaborators to foster productive relationships.
• Process invoices, reconcile expenses, and maintain accurate financial records.
• Coordinate corporate events and leadership meetings to ensure successful outcomes.
• Provide coverage for other executive assistants as needed to maintain operational continuity.
• Ensure adherence to health and safety guidelines in all activities.
• Handle additional duties as assigned by management to support organizational goals.

Job Requirements

• Minimum of 7 years of experience providing executive support to senior leadership.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Experience in biotech or pharmaceutical industry is preferred but not required.
• High School Diploma or GED required; degree in related fields preferred.
• Excellent communication skills, both written and verbal, to interact effectively.
• Ability to work under pressure and adapt to changing priorities in a fast-paced environment.
• Commitment to fostering trust and collaboration within the team and organization.