Administrative Assistant

Overview

• Provide administrative support to ensure efficient operation of the office.
• Assist in payroll services and maintain accurate records for processing.
• Coordinate schedules and manage communication between departments.
• Prepare and edit correspondence, reports, and presentations as needed.
• Ensure compliance with organizational policies and procedures.
• Support timesheet approvals and liaise with designated approvers.
• Maintain confidentiality and handle sensitive information responsibly.
• Collaborate with team members to enhance operational efficiency.

Key Responsibilities & Duties

• Manage payroll services and ensure timely processing.
• Coordinate office activities and maintain organized workflows.
• Prepare and distribute internal communications and documentation.
• Assist in scheduling meetings and managing calendars.
• Support the preparation of financial and operational reports.
• Ensure accurate timesheet approvals and liaise with approvers.
• Maintain office supplies and manage inventory effectively.
• Provide excellent customer service and address inquiries promptly.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 1 year of experience in administrative roles; 5 years preferred.
• Proficiency in payroll services and office management practices.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite and other relevant software.
• Commitment to working on-site and collaborating with team members.