Payroll Specialist

Overview

• Process bi-weekly payroll and ensure timely submission of payroll-related files.
• Collaborate with HR and finance teams for seamless payroll integration and reporting.
• Investigate and resolve payroll discrepancies and employee inquiries promptly.
• Generate accurate reports and payment requests for various agencies.
• Maintain confidentiality and handle sensitive payroll information with integrity.
• Prepare journal entries and reconcile payroll accounts as necessary.
• Assist with payroll audits and adhere to established policies and procedures.
• Support finance operations by coding invoices and distributing daily mail.

Key Responsibilities & Duties

• Ensure accuracy in payroll processing and timely creation of direct deposit files.
• Transmit payroll tax deposit files for federal, state, and local agencies.
• Issue replacement checks or direct deposits as needed.
• Collaborate with HR and finance teams to ensure payroll compliance and integration.
• Generate detailed payroll reports and payment requests for external agencies.
• Prepare journal entries and reconcile payroll accounts accurately.
• Assist in payroll audits and maintain adherence to established procedures.
• Handle finance mail distribution and coding of invoices for accounts payable.

Job Requirements

• High school diploma or equivalent is required; additional certifications are a plus.
• Minimum of two years of experience in accounting or bookkeeping.
• Proficiency in UKG/UltiPro payroll systems and IBM Cognos BI reporting.
• Intermediate to advanced skills in Microsoft Excel, including pivot tables and VLOOKUP.
• Experience with Microsoft Dynamics GP is preferred.
• Strong organizational skills and attention to detail are essential.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Familiarity with payroll audits and compliance requirements is advantageous.