Legal Billing Coordinator

Overview

• Coordinate and manage the legal billing process, ensuring accuracy and compliance with client requirements.
• Collaborate with partners and secretaries to develop individualized billing plans tailored to preferences.
• Monitor unbilled inventory proactively to identify billing opportunities and streamline processes.
• Draft detailed and narrative client invoices, ensuring clarity and precision in billing documentation.
• Analyze time entries to prepare legal bills and summary memoranda for client communication.
• Act as a liaison between partners, clients, and billing support staff to finalize and submit invoices.
• Maintain firm and client information security, adhering to organizational policies and reporting risks.
• Contribute to a hybrid work environment with flexibility and adaptability to changing arrangements.

Key Responsibilities & Duties

• Draft and prepare client invoices with detailed narratives and summaries for review.
• Monitor and analyze unbilled inventory to identify and address billing opportunities.
• Collaborate with partners to ensure compliance with client billing requirements and preferences.
• Research and investigate time entry narratives for accuracy and appropriateness.
• Facilitate communication between partners, clients, and billing staff to finalize invoices.
• Adhere to firm policies regarding information security and report potential risks.
• Develop strong relationships with assigned partners and secretaries to enhance billing efficiency.
• Support the firm's billing operations in a hybrid work environment with flexibility.

Job Requirements

• Bachelor's degree or Associate of Arts (AA) in a relevant field.
• 5-10 years of experience in legal billing within a law firm setting.
• Strong written and oral communication skills for effective collaboration.
• Proactive and results-oriented approach to managing billing processes.
• Excellent organizational and time management skills to meet deadlines.
• Ability to work independently and as part of a team in a hybrid environment.
• Strong analytical skills to review and interpret billing data accurately.
• Commitment to maintaining confidentiality and security of firm information.