Executive Assistant

Overview

• Provide high-level administrative support to senior leadership in a hybrid work setting.
• Manage complex schedules, coordinate meetings, and oversee communication logistics.
• Draft, edit, and proofread correspondence and reports with precision and clarity.
• Coordinate travel arrangements and ensure seamless itineraries for executive staff.
• Assist in project management using tools such as Asana and Trello.
• Support budgeting and expense tracking to ensure financial accuracy.
• Maintain confidentiality and handle sensitive information with discretion.
• Contribute to organizational priorities and strategic initiatives effectively.

Key Responsibilities & Duties

• Manage and coordinate executive calendars, scheduling, and meeting logistics.
• Organize meetings, prepare agendas, and ensure timely follow-ups.
• Draft, proofread, and format documents with attention to detail.
• Track and update project progress using management tools like Asana.
• Coordinate vendor communications, contracts, and invoice processing.
• Assist with budgeting, expense reconciliation, and financial reporting.
• Support onboarding processes and administrative systems as needed.
• Facilitate communication and collaboration across departments effectively.

Job Requirements

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum of 5 years of executive-level administrative support experience.
• Proficiency in project management tools such as Asana or Trello.
• Exceptional organizational skills and ability to manage multiple priorities.
• Strong writing, editing, and proofreading capabilities.
• Experience with budgeting and expense management processes.
• Professional judgment and discretion in handling confidential information.
• Interest in public policy, communications, or nonprofit work preferred.