Executive Assistant

Overview

• Provide comprehensive administrative support to senior executives in a dynamic environment, ensuring seamless operations and effective communication.
• Manage complex schedules and prioritize tasks to optimize executive time and productivity.
• Coordinate logistics for meetings and events, including virtual setups and material preparation.
• Act as a liaison between executives and stakeholders, handling communications with professionalism.
• Organize domestic and international travel arrangements, ensuring smooth itineraries and accommodations.
• Prepare and reconcile expense reports accurately and promptly.
• Maintain organized records and documentation for efficient retrieval and reference.
• Support operational needs, including supply management and administrative tasks.

Key Responsibilities & Duties

• Provide dedicated support to multiple executives, managing competing priorities effectively.
• Coordinate meeting logistics, including reservations, virtual setups, and follow-ups.
• Screen and manage communications, escalating issues as necessary.
• Prepare correspondence, presentations, and documents with attention to detail.
• Track and process invoices, ensuring timely vendor payments.
• Act as a professional representative to visitors and external partners.
• Assist with day-to-day office management and operational tasks.
• Perform other duties as assigned to support executive operations.

Job Requirements

• Bachelor’s degree or equivalent experience required.
• Minimum of 3 years of experience supporting senior executives; 5 years preferred.
• Proficiency in Microsoft Office Suite, particularly Excel, for reporting and organization.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Experience in media, entertainment, or corporate environments is a plus.
• Legal right to work in the U.S. required.