Administrative Assistant

Overview

• Provide administrative support to ensure efficient operation of the office.
• Assist in managing schedules, meetings, and communications for the team.
• Maintain accurate records and documentation as required.
• Coordinate with various departments to facilitate smooth workflow.
• Handle incoming correspondence and respond promptly to inquiries.
• Support payroll services and housing-related administrative tasks.
• Ensure compliance with organizational policies and procedures.
• Provide excellent customer service to internal and external stakeholders.

Key Responsibilities & Duties

• Manage daily administrative tasks, including scheduling and documentation.
• Coordinate meetings and prepare necessary materials and reports.
• Assist in payroll processing and related administrative functions.
• Maintain organized filing systems for easy retrieval of information.
• Collaborate with housing inspectors and locators to support operations.
• Respond to inquiries and provide information to stakeholders effectively.
• Support team members in achieving organizational goals and objectives.
• Ensure adherence to deadlines and quality standards in administrative tasks.

Job Requirements

• Bachelor of Science (BS) degree required.
• Minimum of 1 year of administrative experience; 5 years preferred.
• Proficiency in office software and tools for efficient task management.
• Strong organizational and communication skills essential.
• Ability to manage multiple tasks and prioritize effectively.
• Experience in payroll services and housing-related administration beneficial.
• Detail-oriented with a commitment to accuracy and quality.
• Capable of working on-site in a collaborative environment.